Transcript
Just don't want— because people don't have to. Excuse me. This is a test of the system. This is a test of the system. This is a test of the system. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test. the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test. Of the microphone. There we go. Mr. Speaker, Mr. Speaker. This is a test of the public address system. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. This is a test of the microphone. Microphone. I wonder if it should be a bit closer. This is a test of the public address system. I guess it doesn't really fit tall people. Testing, 1, 2, 3. Testing. 1, 2, 3. Testing, 1, 2, 3. Because she was the sure thing. Saying you were safe to use his name because he was coming back. I'll do like a little workout soon. Yes, sir. Alrighty, so before I tell you where you're gonna sit, welcome to the newly renovated council chambers. How many of you, this is your first time? Wow, what do you think? Thumbs up? Very good, very good. So it achieved the objectives that we were seeking. Number one is obviously to make it fully accessible. You'll see now that the floor has been raised, so it's fully accessible. Clear separation between members of the public and staff and council that exists. Obviously an improvement to the technology and the sound system and all that kind of stuff. And he's been living here, sorting it out, sorting out all the bugs. The other one is we wanted to have We'll call it an escape room, but we call it a lounge. that also provides another means of exit, and that exists behind this area. So the CBC article said Okay, yeah, fabulous. And also said glass barriers for safety. Yeah, glass barriers. So anyway, we'll take a look at it when we finish, and it's just— you'll enter those doors over there. There's an exit that takes you to Eskimo north, and there's also a TV screen that allows you to see who's at the door, which is really, really good. The way the orientation of seating is going to occur. You might remember this also made many, many videos. Susan, where are you sitting, you powerful lady? Like you run the place. The clerk and the CAO. So I, at the mayor's request, I'm going to sit over here. The clerk is sitting over here. That's very strategic because her team is also going to be over there. Okay, mayor is obviously in the middle. Uh, I don't know if I can say because the councils don't even know yet, but essentially there'll be regional and city on either side. 1, 2, 3. There's obviously a 4th seat. I just assumed supreme executive power. Yes, yes, when we need you to step up, Paul. Or we'll just put you right here in the middle. And that's the delegate podium, okay? So for staff, this is the seating that I have assigned, and you guys can take your seats. So I do appreciate and acknowledge that, um, there are staff that do not attend meetings unless they have a report on the agenda. Jen is one of them. Christine is another one. You do not attend unless you have a report on the agenda. I'm sorry, have you ever been at a council meeting? Yeah, no, in person. Yes, you have? No. Oh, at the dais? Where were you? Behind me? Oh, that's lovely. Okay, then that's good. I got a seat for you, don't you worry about it. Don't— no, don't you worry about it. All right, so this is how the seating is gonna go. It's Quite curious that these individuals are standing where they are because this is Stan, this is Laura, this is Kevin, and then This is Richard, okay? And Christine, when you come, you're over here. Okay, all right, over here. Near the clerk and the clerk's team is going to be Mr. Pagioni. Kyle. Mr. Gugioni. You haven't been elected yet. Kyle. Fias. Chief Boy, Jeff. Did I miss anybody? No, I've not missed anybody. All right, and so for P&D, I really haven't thought about it. I assume it's you 2 and then whoever you bring. That makes sense. Okay. So just if I can interject, so with this system now, the bottom third of the screen, when you activate your camera, the camera will know to come to that seat. And your title and name will be on the bottom third of the screen, so it is important you stay in your assigned seats. Because that's how the system will be programmed. So when the camera goes to that seat, as you can see there, it'll come up with your name and title. So you'll want to switch seats. If we have overflow for P&D, we'll talk because we'll want to know where you want to be, and we'll again, we'll program that in. So specifically That's the senior partner. Okay, then we have overflow, uh, which we can talk about in a few minutes, that there is an empty seat on either bank for directors, but then behind you along that half wall is overflow seating. We will have actual student-led desks that you can see in the camera shot up there, that little one with the tray that folds down. We will be putting those there. As well as over on this side. And again, we've programmed the system so the camera angles will go there with handheld mics. And we really didn't plan for that for bottom third labels because it's more of a— it's not an individual shot. Right? So that's what— that's where your overflow staff— if you have like that heavy agenda where you know you're going to need somebody talking for a long time, you're going to have to iron those things out. We're going to evolve with the process, and there will be a lot of nurses' input on that and how we want to handle it. So, but if you have staff coming to So they're either giving you information or they might be called upon to speak. They are to sit in those areas. They are not to sit in the public. Okay, so I'm not just here to be and watch. They should be the interviewee. I would prefer you come in through the security. So these are— right now you'll note there's keys in here. These keys will not be in there. We're not locking these, but they, they do require You don't want to do that. People may need to go out there for a meeting, whatever, to go get something. I don't know, depending. But you don't want it to be that easy. However, they can be locked, so if we have any issues, we can look at locking them down. So there's 4 of these gates. You'll see there's one on either end, and then there's obviously 2 here on either side of the podium. The bell gates. Any questions? Yes, yes. I think we do a washroom break. How do we get out? Do we just go through that end? Like, is there a subtle way for us to Leave, or do we actually go out the front door to leave? Well, you can— you could walk through the retiring room. Yep. So before we sit down and actually start the run-through, we'll walk through there. Okay, so we can see. Yeah, somebody else in here. Yeah, the capacity of the public gallery, very little. Like 94-ish, 98. What was it? No idea. Good morning. And we will have security, right, Paul, in, in our meetings. Because there are positions where they should be. I missed the first part of the question. We will, we will have security guards. Yeah, Amit will probably be standing or seated over that pillar. And for the inauguration, we're going to have paid duties as well, just so everybody's aware. So before we all take a seat, let's go through what I call the— what do you call them? Retirement station? This is the side you should enter. Come on over, let's walk through it. I know Susan briefly— we call it a pavilion. It's just Oh, awesome. Thank you so much. And, um, Amy, do you think we will, um, where they can, where they can speak and then sort of just test out the audio there. Oh yeah, I think I was planning on kind of— I think I want to get all of them to kind of turn their mic on, so I need to adjust your camera. Okay, because they haven't been set up yet. Okay, so I kind of want to see like how their head sits in the frame. Okay, and then I just got it. I'd like to set that today if possible. Okay, so let's do it. We have this that they can pass. around, so I assume they're going to do their presentation part from their seats, right? They're not going to come here? No, no, only the, um, folks that we have presenting externally. Okay, that's perfectly fine. Okay. And this is adjustable or not? It is. So there's a toggle right where you are on that side. You can go up and down. You can sit or stand. Okay. So, and then the button on top is here. I have set it to request a screen mode, but I can change that on my end. Okay, so my system said that came through. Okay, yes. Training of the audiovisual equipment. Yeah, sure. Yeah. They'll have a clicker. So I'm not sure, what's the order of the speakers again? Like from top to finish? Because it might be a bit off, but I just want to make sure. Director here. I, you know what, I'm going to be the runner. Oh, you want to run? Or, you know, I don't know if there's like a first act, but you folks are going to be— we'll be in there. All right, understood. So I have to go through a cabinet. I feel like they haven't really, um, started wrapping up. Because if I do it on the white, it's going to blend in with everything else. You're not going to see it. So I'm just going to discreetly put it right where their label is so they can pick it up. timer on screen that actually gives them a time. Oh, maybe can you, can you raise that point when I'm talking about this? Because it's possible. It's just if you want it more subtle, you'd probably want to do it this way. Yeah, if you wanted to be upfront It'll give 30 seconds. So it's possible to configure that if you need to. Technology. Okay, I don't recently don't have the flying camera. What they're presenting. If you feel under pressure. Yeah, yeah, yeah, exactly. So maybe this might be the best. But then I think the 30-second part is good as well because like, what if I give this to them and then the 5 minutes are over and they continue talking? Okay, now. I mean, you could tell me when they have 5 minutes. Oh, you should go through the other door. Yeah, yeah, you miss 10 minutes or 5 minutes, which you should really all have time like this time. Okay, all right, everyone want to take their seat? Hello. Oh, IT is actually in that big area right there. There's like a big technology room in there. No. No one tests it out to show up. Something in the back here. I'm not sure what that does, so I don't wanna— All right, everybody, I think it's my turn to, to speak on the audiovisual components of the room. So I see some of you are getting very comfortable with the technology in front of you. So if you— I know, God, you're blocking me. We've got to configure these a little bit, but It's okay, you don't have to worry about that, Kyle. If you were in here before, it was— you had manual microphones in the horseshoe that you could turn on and off. Anyone could speak at any given time. This machine, this system is a lot more, I guess, complicated, but also gives us a lot more control over who's speaking. So at any given meeting, the chair, which will likely be the mayor in most cases, will have a touch panel and members of council that are voting enter a request to speak queue so they can speak in the proper order. As determined by the chair. When staff are answering questions or speaking at the training, you guys can start speaking. Speaking at any time, and there's no restrictions, so you can just start speaking right away. Paul, if you click the right button on your front panel, When you start speaking, you will come right on screen with your lower third. Okay, so I showed up before I started talking, so it's the button not the voice, right? That's right. So it's determined by the button. So the right button on your mic panel allows you to speak right away. And our system allocates up to 4 speakers at a time. So that's just the general way that the conference system works. The mics have been configured so you can speak at a comfortable distance. You don't have to lean into it, uh, because you don't want to be too loud. So I think And we are ironing out some, uh, remaining audio issues, just some fine-tuning that still needs to happen. With the vendor, so we will be working to get that done this week. So I'm just going to talk without leaning towards the mic. Is that audible across? the room. Can you guys— right. What's that? Oh, play with the control. Let me see. How does my voice sound now? Is it a little bit louder? Testing, 1, 2, 3. So there's, there's some fine, fine controls on the delegate units in front of you, and we have to balance that out with the gallery. And we had a bit of issues at our last mock meeting with some feedback issues, so AVISBL will be coming to us this week to, to resolve that before the training. Why would we want our first meeting where all members are screened? Probably because you're further away, maybe you can call things inside. Well, here's me again just talking pretty normal tone. So I don't know if you're hearing my voice or hearing the speaker. Can you hear me? Can you hear me? I can hear you, but it's a little bit— No, we can't hear you at all. We can't hear Fia's now. So one of the issues with this space, as we all know, is the dome. The dome didn't— the dome issues didn't go away. So we do have to combat that and we have to try to find a balance between these speakers not creating issues with the gallery speakers because on the back of all of those rows of seating are speakers. And actually, they're quite good. So we've tested, we've sat out there. The gallery hears a lot more, but you're right, up here, all of your delegation units, when you're not speaking, have speakers. So if you just listen closely to your delegation platform right now, you can hear me coming out of there, right? But we have to balance the volume of those because if you make them too loud and then you also have gallery speakers, you can hear the tinny already because he's increased the volume, right? So as you get that higher and higher, you get an, like, an actual high-pitched tone. So we have the vendor on it. They have to come in and do some more tweaks. They're also here for the first 3 meetings that we have. That's the orientation, council inaugural, and December 7th and the 14th. They will be here and it'll be a great opportunity for them inaugural because we'll have a full room. That's the other thing that we haven't been able to test yet, when you have the gallery full of people. So, so there is some going to be some fine-tuning along the way. But all I can say right now is try to project your voice, right, when you're speaking and you're asked a question. Don't sit back like, like way back here and talk really quietly. You want to get close if you need to and just say what you need to say to make sure it's clear. Can I ask a question, Madam Clerk? Uh, what is the left button for on our control? Nothing. Oh, that's so easy. There's only one button to press. So you press it to talk and then you press it to stop talking? That's correct. You gotta remember to do that. That's right. If you're— if you are red, if, if your microphone is red, it's a hot mic and you are on. So remember that, red hot. Okay, staff do not go into the queue for the chair to release to speak. So if you're asked a question, you hit that mic, you're ready to go. Whereas a member that's sitting in one of these 2 rows, when they hit their microphone, it goes green. So it's green for them, meaning they're in the queue and they're waiting to be recognized, and the chair actually has to release them on the panel right here. So they are more controlled, and that's from a chair decorum perspective, but staff don't have to do that. So if you're asked a question, turn on your mic and away you go. Have we tested how our slides are going to look on this format? We have slides we can put up, I think, today, right? That's right, yes. So I do have the slides ready today, and the last part that I'll go over is I'll pull up these slides right now. There we go. And we also have the ability for picture-in-picture, so I'm not exactly sure who starts this presentation, but say Susan, if you want to turn your microphone on. We have active speakers, and whoever's actively speaking and presenting will have their face on at the very same time while they're going through the slide deck. And to advance the slides, we do have a clicker which will have to be passed around or run around to the active person presenting. But it's a very simple clicker. with just 2 up and down arrows. Yes. So, uh, We don't have one— more than one right now, but we can look into it. I'm not exactly sure if we can have 2 active clickers at the same time. We'd have to test that. Yeah, because they have to have— but they have to plug the toggle stand for that into the software, so there may not be opportunity for it to run recognize 2 different clickers is what he's saying. Yeah. Might not be, uh, practical. Yeah, yeah. Well, this way, Ernest is here to support us, so she can hand them around. And each slide, so as you know, everyone who's on council is going to get an agenda package that you know, tells them what's going to happen that day. Day 2 and day 3 probably will actually have supporting documents. I'm sure you're giving them to Farnaz. reminders. But for our slide decks, I've asked Farnaz to make sure that each deck, each slide says who should be speaking. So that you're not wondering who's talking to this slide. I thought I was talking to this slide. I thought Stan was going to talk to this slide. Each slide will have a name on it so that you gotta speak to that slide, okay? So, um, anyway, just wanted to let you know about that. Look for your name on the slide. What are we doing now? Yeah, that's a good idea. So maybe I'll just take this time to make sure every— all the directors have a good camera angle. They have not been tested. So just while they're sitting in their seats and your height, your chair's the right height, I'm just gonna toggle on every director and make sure that their head's in the proper frame. So, uh, maybe I will start with I guess so. I mean, I won't be speaking at meetings all that often, so. So let me start with, uh, I can toggle on Paul. Let's see. That'll do. Um, I'm not getting eye contact, but I couldn't care less. So one thing I just want to mention as we're doing this little test and Andy's doing his little camera adjustments, you'll note that everything that's on these big upper screens is right in front of you, right? So the design is intended that you don't have to look elsewhere, including members, because we want members to be speaking towards that microphone. So it's like they're talking to you through the screen. Everyone should always be facing forward, and we'll be instructing them on that as well. If any of you've been at the Region, it's a system similar to that. Similar to how they have it set up there as well. So you're not having to turn around and do that kind of a thing. Sorry, Susan, can you just get off the screen for a second? I have a question. When they vote, would they be like at the region, their name? and then how they voted? So we have electronic voting on these panels. Obviously it doesn't apply to the staff seats because you don't see that, but yes, they have the— that black middle part of your microphone unit will have 4 voting options for them. So yes, they will have to— they will do that. Right now it will be just for replacement replacing recorded votes. So anytime they'd ask for a recorded vote, it will now be an electronic vote and it will display on the screen to show how they voted. And any other votes will still be by show of hand. I just need, uh, one person on at a time just so I can adjust the camera. It seems like I can't adjust it with multiple speakers, so I think they were the biggest microphones that we had to like speak into all the time. They were terrible. Smell your camera. Are you seeing a comfortable pump? Yeah. They tend to move around quite a bit, so. So he wants to look at the oxygen stream. Could be able to pack me today. Oh, I might. How about that? Let me turn my mic up a little. 2 cameras at the back, 2 cameras behind. side here, and then 2 cameras on each side over here. So lots of cameras to get all these different angles. I know, I know. Sure, exactly. Every time you're activated, you want your nose to come in. The other thing I'll just point out is at the back of the room there's a microphone sticking off above the camera to the left. That's an ambient microphone. Which we never had before, so you never heard any room noise. So we will use that only at the very beginning of the meeting. So if someone's at home and they've activated their live stream and they're seeing a room where people are kind of moving around, they'll hear ambient noise, meaning they know that their sound's working. It's just shuffling around. There's no real picking up too, too much. Um, but it's just that it's actually getting ready to go. Because what we don't want to do is pick up chatter in the back row that you're talking about on the livestream. And we also don't want to pick up if there's any disruptions because we don't need that broadcast tech either. For the inaugural, it will be great because it will actually be able to pick up our back labor. Which we never had the ability to do. Look at the inaugural video from '22. It's kind of awkward because we see a back row coming in and it's completely silent. So that, that's another agreement that we have to be able to use that mic when we need it, but it won't be on during meetings. It's probably running on this one. No, that one there in front of you is literally just what's happening in the room. You should still be bringing your iPad or your laptop and Yeah. Yeah. I appreciate that. And it's gonna be Kyle, you provide. Cool. Should I be talking this way? Is that better? Oh, sorry. So we still have hybrid students still coming virtually, including staff. Or are they going to YouTube feed, or what are you doing? So we allow delegations, as in public delegations, to always have the option to delegate virtually or in person. Please correct me if I'm wrong, but we just spent a lot of money on this space and we should all be here. If they want to watch at home because they're interested in the subject matter, sure, they don't have to speak. Yeah, but from a participation standpoint, if staff are participating, they should be here. Members the same, right? Our bylaw is quite restrictive. Members are only allowed to participate electronically for very specific reasons. So, and if we have a blizzard, are we still here? Well, that will be something we'll have to call, but we don't have provisions to just take this meeting online. This room, this new setup doesn't just default to another fully remote possibility. Teams is no longer— We don't have the ability to do that for council. So unless there was an emergency where we were shut down for a number of weeks, we may have to pivot like we did from a, like a, like I'm talking like a pandemic perspective, then we'll work with IT to get our old system back up and running. But from this room perspective here, unless you're coming in electronically through the conference software that's built in, that's the only way to participate electronically through this. So it's really only for the public that want to delegate that way, or for members who meet the criteria in the bylaw to be able to do it. For specific reasons, if she's, if she's authorized to, then she can participate remotely. And that's— delegates can still participate virtually? Yeah, delegates always have that opportunity. Yeah, including our consultants. Consultants can still do that as well. But they can be here too, right? So it depends on— you have to weigh that out if you think the presence here is better. Like, I do— I know we've gone through a year and a half of virtual meetings, and for a lot of reasons, that was very good. But I do feel that this is a better environment, right? It's better to see people, it's better to see body language, it creates more cohesive in my opinion. So if you have a consultant that's traveling across the country and they can be here, they should be here. I have a question. Can I bring Shawn Michael in to speak? Would he then be where Mr. Barnaz is? That's right. Yeah, yeah. So the delegation podium will be for anybody that's not staff that's addressing Council. So that's what Lisa Robbins is meant to do. For 5 minutes. She's— and she's gonna stare at us, stare at us front and center. We just have to lean in, Marissa. Let's practice. Lean in. Sorry, what? When it happens, will we Yep, you should— no, you're not connected here at all. There is, however, power outlets in this little trough behind. You've got UBC, uh, USB, you got actual power there. So you got everything you need to charge your stuff, but bring your own devices and let them be your source for your agenda and stuff. note-taking or whatever else you want. But this screen is literally just for you to look at the person that's, that, that's talking. Like, you'll see what's going on in the room on your screen. That's the only purpose of it. And I don't know if your desks are like mine, but there is no slot underneath. Do not leave your personal belongings in there, your work belongings in there. Do you guys have slots underneath? No, they don't. Yeah, so just come with your stuff, leave with your stuff. I have a fire extinguisher under my seat. screen, it looks like you're looking at the screen. When I look at the screen, it doesn't look like I'm looking at the screen. Can I just— can you— oh, do I have to do my— do I have to put something Like, I'm looking, but I'm like— it looks like I'm looking down. Is that normal? Well, you have to remember that camera is, is, is there. But you want me to look here when I talk to people? Well, you can look wherever you want. Okay. Yeah, you don't have to look there. But when some— when you're— when you're watching everyone else speak, you're likely going to be looking at the screen for sure. But if you're talking, The way I'm talking, it looks like I'm looking down. It's a weird thing. You can look straight ahead. You can look at the member. Yeah, right. Um. Just one point ergonomically, I guess. The, the unit in front of me that I'm talking through is a bit wobbly because of the thick cable. Have you given any thought to a couple of bigger rubber feet so that it's steady and it doesn't clap on the desk when you push the button? No, it's the, it's the way that they are, uh, the, the cords feed in through the back. There's a groove that they're supposed to go through. We don't touch that because I don't want to be responsible for, for cord problems. It's, it's, it's just the cord has slipped out of the bracket in the back. So Andy, just make a note of that for Sasha when he comes in, please. All right, next, what are we talking about? Okay, amazing. Okay, so now that you did, um, itself as well as how the equipment's going to operate. I'm just going to provide a brief overview on how the council orientation sessions are going to work. So, uh, As Marisa mentioned previously, the November 19th session for Councillor-Elect Blair is gonna be held in Meeting Room 1. November 20th session, um, from 9 AM to 11:15 AM will be held here in Council Chambers, and then from 11:30 until 4:30 PM, we're gonna be back in Meeting Room 1. And then for the December 1st session, from 9 AM to around 4:45 PM, or it might be, I think we're, extending beyond 4:30 for day 3, but if we are, it's, it's still gonna be held over here in Council Chambers, and they're gonna be considered So November 20th session and December 1st session is gonna be held in council chambers, and it's gonna be considered special meetings of council. So in terms of the proposed meeting flow, um, when it is a special meeting of council, um, we start off with the call to order and the roll call. So the mayor is gonna call the meeting to order, and then Susan conducts the roll call and confirms the attendance, and then we go right into the disclosure of interest. And then once that has been completed, um, we're gonna go through, um, the introduction to the day's agenda. So, um, the mayor will turn the meeting over to Marisa, and then Marisa is gonna provide an overview on the day's focus and learning objectives. For example, for day 3, we're focusing on topical education and training So that's what Marisa will say that we're gonna focus day 3 on. Once that presentation— once that introduction has been completed by Marisa, Marisa is then going to introduce the speakers. And then our presentation begins. So the clerk's office is going to manage all of the PowerPoint presentations that are going to be discussed today. Displayed on the council chamber screens. As Andy mentioned previously, a presentation clicker is going to be available, and I will be passing it between presenters as required. Um, and directors are going to be presenting from their assigned seats within the horseshoe unless directed otherwise. And in instances where we have external presenters, they will be presenting over here from the delegation podium. So in terms of presenter expectations. Marisa had mentioned this previously. Given the limited time that we have for preparation, we're not going to do the full rehearsal of all the council orientation sessions. So please rehearse your individual sections in advance to ensure that you are comfortable with both the content and the allotted time. Um, that is given to you for presentation. Yep. So as you know, on day 3, we're having a vote. And overall, it's an in-camera matter. We're flipping from topics to topics. So I just wanted to be very clear what the expectation is when DRPS arrives early, as they should. When your IC arrives early, as they should, where are they waiting? Because they shouldn't be part of the previous session. It's not their business. So you would think I actually asked the IC to come and wait to take in Jeff's session. Okay. Because it's about— it's actually work by somebody who's a tie-in. So he's coming for lunch and then he'll be here for the afternoon. Well, he'll be here till he's done, which is right before me, I think. Uh, if he wants to stay in here, I mean, I don't care, but I doubt he will stay. They're, uh, yeah, they're coming, I believe, after customer care. So I don't think they'll be— yeah, I don't think— yeah. Nope. Yep. Yeah. Yeah. Exactly. Okay, so the next component is about time management. So to help keep the schedules— sorry, the sessions on schedule, How am I going to alert you? So I'm going to be, again, facilitating the transition between presenters and ensure that the clicker is passed around as required. But when I notice that maybe some directors are— they need to restart wrapping up, what I'm going to do is I'm going to discreetly place this 5-minute warning card on top of your paper. And the reason why I chose canary yellow is because I wanted it to stand out. So it's gonna say 5 minutes remaining. It will be placed on your paper where you're presenting from or next to it. Just to provide you with that little heads up about the time, allotted time that you have remaining. I was just briefly chatting with Andy, and he mentioned that there is an opportunity for a 2-minute countdown. to be displayed on the screen. Is that something that we want to explore? Okay. Which I'm quite often throughout the day. However, I do notice that there is no clock in this room. Because then you don't have to like literally look at your phone. Is there no way to get a clock in this room? Or can we put a clock in this room? Right there, a little smaller. Yeah, center clock. Did we not have one that was digital or something? I think we had talked about it, but I believe that this— oh, this will This will do something. So for delegations, the timer will be up there. For debate, the mayor can put a debate timer. On, and when it gets down to 30 seconds, Andy, that's right. You get an AI voice that says 30 seconds remaining. Very nice. But I think we should know what time of day it is. Clock, clock. Just ability to put a clock up there, right? Up through MBI. I've never seen that. That's okay, but just a clock in the room somewhere. Is that okay? I like the digital one. Okay, no worries. So we're okay with this. We don't want the countdown displayed on the screen. That's correct. Okay, understood. Yes. If you're— if I'm presenting and there's multiple questions, And then I might not be able to get through them all. Because it counts up, I can do 2 things. My presentation, hold the questions till the end, and then I will hit the time clock. But if they start hitting me with question after question, I gotta say, counselor, either get more time or hold it to the end. So might as well have that discussion now. So, um, one of the things that my intro will speak to is the fact that we're, you know, we're going to be following an agenda that has a prescribed schedule, and while we welcome questions, we want to stay to the schedule as much as possible. That being said, we'll answer questions as, as much as we can during the time that's allotted, but any additional questions can still be provided to us. Either they can send it to us afterwards, or they can even schedule a time to meet with us, right? They can always have additional conversations with us about any of these items. I do appreciate some subject matter matters might be more engaging than others, and there might be more of a robust back and forth. And so I do appreciate that, you know, there may be occasion where we're going to provide some leeway and go 5 minutes over because it's a really important topic. That's what we have the breaks for, to kind of catch up on stuff like that. So I'm not going to be militant because there are some things that there's going to be a bit more discussion on, but we are going to do the 5 minutes. We'll use our discretion. I'll introduce object at that point if I think it should go a little bit longer. But please wrap them up. Like, if your time is up, you're going to say, okay, I'm going to wrap it up, and any additional questions I'm, I'm happy to take after the meeting. You can send it to me or we can chat, that kind of thing. Yeah, let me use the magic mic. slides will be numbered, right? When we're presenting. They should be. We can make them numbered. So they can, they can write their questions based on the slide number, and once I'm done, we can then go back and answer the questions. this way. I'm guaranteed to hit all my topics. This way I'm not taking away time from any other of my fellow directors. And this way would be fair to— it'd be fair. Okay, well, I got 3 minutes left. We'll take slide 8, 12, and 14. That's it. All right. So what you're suggesting then is that not only will my introduction speak to the fact that we've got a pretty formal agenda with prescribed timelines, it's also going to ask that staff be able to present their section completely. Hold the questions to the end. Correct. Okay, makes sense. Kyle had an interesting question just now. If a director is sitting listening to some debate or other and just feels that it's important. to chime in. We don't do that very often. We never did. But there's the odd moment where, you know, it might be the chief planner in P&D. really wants to add some clarification that's salient in the moment, do we? The red button and stick our head in, in the middle of it. doing. next. I think there'd just be one from council. You're just like sitting in peace. Just jump in. But use your discretion. I don't want a lot of smack talk. If someone's on the stage and that's why they should be speaking, well, they should be able to have the conversation. But that being said, there's some point Any distress or news of a loss, we want to emphasize it. And that's kind of your subject matter as well. Oh, I don't know what they want. I don't want to look at this. Okay, so, um, once the president presentations and agenda items conclude, um, we adjourn the meeting. So a motion will be brought forward to adjourn the meeting, and then that's That's pretty much it, am I right? Yep, okay, perfect. So that really concludes the, um, uh, the way that our council orientation sessions are going to operate. Um, so hopefully you folks have, uh, some familiarity with the equipment. I'm going to turn it over to Marisa. I'm just going to say, when there's a 15-minute break We should be milling about here. Oh, please, please, please rest around, you know, to grab something to eat, whatever. Go ahead. I, I don't think we could just build it. I don't want to just strap it on. I don't know how heavy it is. Okay, so mill about, but please feel free to use the restroom or whatever. And then when it's lunch, we obviously always have that door. Yeah. So when do you think we're going to have the slide deck? fully done with Mark's zhuzhing with page numbers and people's names because I want everyone to have that in advance so they know very clearly which pages they're speaking to. Yeah. So our page turn meeting is happening on Friday, so with the enhanced slide decks, with all 3 of the enhanced slide decks from Mark Christie. So that's when directors will have an opportunity to review the updated— This Friday? This Friday, that's correct. And yeah, we can ensure that it has page numbers included as well as the names of each director that will be presenting to the slides. Okay. So for that meeting, I'd literally want to— we don't have a lot of time. I think it's an hour and a half, but I want to run it like it's the meeting. That's not to say that I want everyone to speak to their slide like they're going to. But I want us to put it on the screen. Practice passing them, you know, who's speaking, pass the little thing around. We're not going to speak to it. We're just going to pretend, and then we're going to go to the next page, and we're just going to make sure we have a cadence and everything. Everybody knows who's speaking to each slide. There's no confusion. So I want to do that for all of them. Okay. I understand. That a day and a half of what we're going to go through is not going to be in this room. It's going to be over there. Yeah, but it's still going to be the same thing. It's still going to be up on the screen. So I just want us to be familiar. with who's speaking to it. Okay, so you want that the Friday session to take place over here? Uh, yeah, can it? Okay, yes, I had it over there, so I will schedule it for council Yeah. Okay. So I will send an updated invite regarding that. And you're okay to attend? Okay, good. That's pretty much it for me. Any questions by anybody? So that's the orientation. Uh, that is occurring after the inauguration. Everyone should have received their invitation to the inauguration. Is that correct? A lovely green velvet. Oh, sorry. So it's a lovely green invitation. So anyway, you would have gotten your email invitation, everyone. Not yet. When are those going out? The invitations have already been sent. Well, they're saying no, they haven't got it. Okay, so you will get an invitation today to the inauguration. Um, what's going to occur is you will not be sitting where you're sitting right now. You will be sitting in a reserved seat over there. So, uh, this, this will all just be for the newly elected members. And then of course me and Susan, because we run the city, so you'll be here. We join the procession with them, so we come in, we all, I guess, stand behind our seat. Is that what we do? I forget the walkthrough that we did. Do we stand behind our seat for the O Canada? Yeah, okay. I think so too. I feel like I'm already in here. I feel like you come in with them. We'll talk about that. We have a run-through. Do they stand behind their seat because they have these things? Because they won't have their name on their thing yet. Yeah, I forget. I think we have another one to come in and remain standing. Yeah. Their area, I think. Yeah, so you guys will be sitting in a reserved seat. Each member of council has 10 invitations, so those 10 invitations allow them to secure reserved seats. seating for their guests. And so as you can see, that doesn't leave a lot left over. We have invited guests who include MP, MPP, union and rep heads. Former CAO Mr. Quinn. So if you guys miss him, you'll see, hopefully see him. And who am I missing? Anybody? Union reps, MP, MPP. Former CAO, and I think that that's it. No, no, no, no. And then just staff. There is no specialized invitation that's going to specific groups. So Propus, Italian seniors, there isn't because we don't have a lot of space out there between the 10 guests per 7, which is 70, and then you guys and then those reserved guests. You reserve really only be a couple rows left. So that's going to be for the general member— members of the public. If they come early, they can get a seat in here, and if they don't They'll be sat in the lobby, which will also have screens showing what's happening in chambers. And I expect all the directors to be here for the inauguration, obviously. I have a question. We have— because it's our first open and Lisa isn't here, are we doing any preventive measures? Yeah. Yes, there has been many meetings to discuss and prepare the security protocols around this event. And that is being finalized. reviewed a few drafts. I think it's also been part of our sessions in here to kind of walk through what it would look like, and the security measures, like I said, also include just paid security enhanced. But DRPS, many. Many. And we know what to do if there's a disruption that— if there's an occurrence or an incident that disrupts the proceedings, there will be a recess called. And so when the recess is called, we should be going over here. All of us should be going over here because that's more of a security protocol. We don't know if there's a security issue, so I don't want some people in the main committee meeting room. You're— we're all squeezing into here. Okay, and then I'll just keep in communication with Amit via text, and they'll be dealing with that matter. So Marissa, as a point of clarification, if we're clearing the room, those sitting on this side, you want— we can then access that door, or you want us to run walk through. Even if it may be a dangerous situation. That being said, if there's, God forbid, literally a shooter in here, you're going through that door. You're not running across here. Well, yeah. Yeah, that was my point. Get under the desk. Yeah, so who takes care of the cards? Who's the card person? Is it Laura and your team? No, it's, uh, IT. Okay, so we need IT to program We gave Dale a list already of every— of everybody that needs access, but he said the business room is locked down to certain individuals. So it works for me because it was programmed that way, but the directors need access to not only that door but also these doors. Right, but what if you don't hit the panic button? They need to get into space, right? No, they need to get into space. About, um, like a deep clean of the space, like post-construction, when that's going to happen. Rusty, but they're also like, uh, lots of fingerprints and stuff. So I don't know what the— I don't think that's been done since the space was was. Yeah, I'll put on the orderings board, make sure that it's getting for orientation and for sure before the inaugural. So we'll do a vacuum and, uh, and polish up everything pretty much by next week. Even the trough, I noticed the trough. Lots of dust and stuff, so that would be great. Emily, I also had a request about airflow, so I'll have you look at that. Yeah, it's kind of gotten stuffy in here. I don't know why. I mean, that space is quite cool, but I think it's all Get stuff in here. Right. When do we expect those student tech desks that have the She, or she worried that because Marcy gave her approval on the side. We wish we had, so I'll follow up on that. And you see, well, they're getting done again. You don't know. Oh, okay. I asked if they were in good shape or not, so— No, they're getting done again. And there is that door that doesn't shut automatically. Yeah, she was calling. That's awesome. And then the only other outstanding thing, Laura, is the flagpoles. They're still brass, correct? Yes, and then they were sourced in silver to go with them. So if by the time of the inauguration we don't have the right ones, this just needs to be in the right order. Let's just go with this for now, but it's got to be the right order. I don't believe it's the right order. There's a protocol Mark Ginzel and his team know, but it definitely doesn't have— I don't know, it's the order of which they are going left to right. I don't recall off the top, so just confirm that it's in the right order. And then, Laura, the only other thing is the nameplate. So, um, Arissa, I already let her know that Marissa and I have reviewed them and it was approved to go with the bigger size. So I know she's working with, um, AGC and Doug sent over Doug sent over the list of names and titles that were needed because it's just the inner portion here that's going to have the nameplates. Staff would be needed for an outdoor as well. So everybody knows, staff, you guys out there, you're not going to have nameplates in front of you. When you speak, your name and your title come up on the screen. We didn't think that council would appreciate that, so they're going to get a nameplate because they like the formality of it. So why aren't we thinking about doing this? What's up? That's not necessary because your name's on the bottom third of the screen. Sorry, during the inauguration, if we're not sitting here, what's this being used for? Oh. Uh, and if so, if you have somebody attending on your behalf because you're on vacation or something, I don't know what happens with the nameplate. They have to tell us. Yeah, like for a normal meeting. Yes. Yeah, if you have— if you're not at a meeting and someone's going to sit in your seat, you have to let us know so that way And you can program that into the system. So you and your admins should be aware of when you get that ticket. Sorry, I just wanted to provide a clarification. For inaugural, directors will be sitting over on that bench there. And so if there is an issue during— we will not be coming into this space. We will be evacuating the chambers as directed. Either just to the lobby or to our evacuation points at Senate Ave. Yeah. Oh, it's turned on. But that's the shot that's going to be on TV. That's right. Yeah, like, of course, just like the region. Yeah. Okay, any other questions? I'm sorry, so, so this seating will apply to executive? Regular council and any special meetings of council. Where you all attend, whoever attends. P&D, as discussed, we can tweak that one. And then of course statutory public meeting is a whole other thing, right? Because you just have the chair and then you have a group clerk, and then you've got admin. So Kyle, for that one, you know, I don't know if that makes sense for you to sit in that second row. If you like, it's bit weird. We could sit you in the front row. Did that— does that mess it up if they, they took over these seats for that? I don't think so. I think, uh, Kyle, correct me if I'm wrong, you don't really attend those that often, right? So I think, I mean, I think we should have a little brief chat about that with your team, Kyle, just to see what makes sense, because it's not a meeting. So it would just be flipping over the name plates to— so that there's no name plates. I just don't know if it makes sense for you to, to be in a second row when it's just literally you in a chair, right? Yeah. Yeah, because like, because Kathy Rose will likely be sitting up here where Marissa is, then you'd have a clerk staff doing the, as the recording secretary, and then you'd have the clerk's team back there. doing the production. And then it's just really the rest of it is use your team, the planners that are on that night. Do you need to know his seating arrangement for his team? We do. Yeah, we do know ahead of time. Where do I sit then? Because I go to every P&D. Uh, not P&D, this is the staff public meeting night. But I mean for P&D. P&D, you're, you're going to always be there. Do you need to know his seating Yes. Yeah, I told him that. Yes. Yeah. What is concept? We're going to do that at, uh, on day— the day 3 of— or day 2 now. Yeah, after my procedure, we're going to go through a little mock session. Yeah, so we're doing a run-through with them on November 16th before inaugural, and I'm going to show them which buttons to press for them to speak, because that's really all they need to do. And it's the same for orientation, right? They just need to— they just…
